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Whooping Crane Festival Vendor Fair

Become a vendor today!

You are invited to become a part of the 25th annual Whooping Crane Festival visitor experience by joining the vendor fair! The festival celebrates the endangered Whooping Crane and other birds in the Coastal Bend, and is taking place in Port Aransas, Texas on February 24–27, 2022. To get started, fill out the registration form below!

About the Fair

The Whooping Crane Festival vendor fair is a nature-related trade show, and vendors are encouraged to apply based on the following guidelines:

  • Items sold must reflect nature, wildlife conservation, sustainability, or an outdoor recreation theme.
  • All vendor applications will be reviewed by a committee to ensure high quality goods and services will be offered to trade show attendees.
Show Location

The trade show is located at the Port Aransas Civic Center, 710 W. Avenue A (at Cut Off Rd., near the ferry boarding lanes)

Show Hours

Friday, February 25 from 9 a.m. to 5 p.m.

Saturday, February 26 from 9 a.m. to 5 p.m

Sunday, February 27 from 10 a.m. to 2 p.m.

Important Information

Booth Size

Booth spaces are 8 ft. X 10 ft. Please note these dimensions and make sure your booth is not bigger than the allotted space. Pop up tents require PRIOR approval and must fit inside your booth space. Vendors with tents larger than 8x10 will be asked to take it down and could be asked to leave the trade show without refund of registration fee.

Tables and chairs are provided with your booth space, upon request.

Fees

Commercial exhibitors will be charged $250 per 8’ x 10’ area. Non-profit exhibitors will be charged $125 per 8’ x 10’ area.

Collection of Texas sales tax is the responsibility of the exhibitor. Port Aransas Tourism Bureau & Chamber of Commerce does not take a commission from sales.

Set Up

Vendor booth set up will take place on Thursday, February 24 from 10 a.m. to 5 p.m.

Policies

  • Exhibits must be open to the public during designated hours. Each exhibitor is expected to remain open for business during these hours. No early teardowns please.
  • Displays are shelving are the responsibility of the vendor. All items, displays, chairs and tables are to always remain inside the 8’ x 10’ booth space. Sharing of booth space requires prior approval and might be subject to additional charges.
  • It is the responsibility of the exhibitor to oversee their booth. The Port Aransas Tourism Bureau & Chamber of Commerce will not be liable for any losses or damages occurring at the trade show.
  • NO pets allowed except for authorized service dogs. Certification proof is required.

Registration

To register, fill out the form below. Complete registration form, along with photos, description, and payment, MUST be received no later than December 15, 2021.

Please submit three photos of products and one photo of display, along with description of the products and/or services. Your images and description will be used to promote the Trade Show vendors on WCF website and social media platforms.

WCF Vendor Registration

Please fill out the form below in full. Contact Lisa Shelton at events@visitportaransas.com or (361) 749-5919 with any questions.

Once you submit the form, you will be automatically redirected to pay for your booth selection. Registration is not final until both steps are complete.

Exhibitor Agreement

I, the exhibitor, hereby make application to become an Exhibitor in the 2022 Whooping Crane Festival. I agree to abide by the rules and regulations set forth herein and such other rules as may be established or amended by the Port Aransas Tourism Bureau and Chamber of Commerce.

Exhibitor will sell only those items or conduct only those activities that have been specifically approved in writing. Furthermore, Exhibitor hereby releases, forever discharges, and holds harmless the Port Aransas Tourism Bureau & Chamber of Commerce all event sponsors from any responsibility or liability for loss, claims, damages, theft, injury, or accident from activities conducted in preparation for, during and immediately following the festival. Exhibitor assumes full and complete responsibility and will hold harmless the festival, its staff and volunteers from any loss, lost profits, damage or injury to the person or property of Exhibitor and his/her agents, customers, or invitees.

It is further agreed that Exhibitor shall maintain his/her space, merchandise, activities, and business practices in compliance with all applicable local, state, and federal laws and regulations. Exhibitor understands that violation of or non-compliance with this release or any rule, regulation law, ordinance or decree may result in immediate expulsion of Exhibitor and his/her exhibit from the festival without a refund of any applicable fees paid.

Exhibitor is responsible for all booth set-up and dismantling of merchandise, displays, pre-approved tents and covers. After tear-down, Exhibitor agrees to leave booth space from of debris and properly dispose of all garbage in receptacles provided.

* Indicates a required field.


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