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Become a Volunteer

We love our volunteers!

We are so grateful for your interest in becoming a volunteer for Texas SandFest! Our success would not be possible without the time and support of our volunteers.

General Volunteer Information

Volunteer sign-up will open in early January 2026.

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  • The minimum age to volunteer for all positions is 14.

  • This event is outside, and almost all jobs will be in the sun and elements, including but not limited to heat, wind, and rain.

  • The majority of jobs require standing and/ or walking for most of the shift. 

  • Most shifts are approximately 5.5 hours. 

  • Some jobs have a minimum age requirement and/or require a valid driver's license.

    • Anyone driving equipment and/or a golf cart must be 25 years old​

  • Need assistance? Find one of these helpful Texas SandFest contacts for volunteer assistance: 

    • Rhonie Stuart: Board Member, Volunteer Coordinator

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If you have any questions, please feel free to reach out to our Volunteer Coordinator at: volunteer@texassandfest.org

 

Volunteer Guidelines

General Information

  • Walk-Up Volunteers: We do not accept walk-up volunteers.

  • Late Sign-Ups: Due to event size and logistics, you cannot sign up to volunteer after online registration closes.

  • Online Registration Deadline: Registration closes about ten days before the event, around April 6, 2026.

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Volunteering Details

  • Volunteer Benefits: The first time each volunteer checks in, they will receive a volunteer shirt, a wristband (valid for all days of the event), a food voucher, and a collapsible reusable water bottle. For additional shifts, each volunteer will receive only a food voucher.

  • Extra Shifts: You may volunteer for additional shifts if you are a current registered volunteer and there is a need, but only after completing your first shift.

  • Job Changes: You must stick to the job you signed up for online; changes are not allowed.

  • Check-In Time: Arrive no more than 30 minutes before your shift starts.

  • Pets: Only service animals are permitted while volunteering.

  • Volunteer Care Tent Hours (Event only):

    • Friday: 7:30 AM - 7:30 PM

    • Saturday: 7:30 AM - 7:30 PM

    • Sunday: 7:30 AM - 7:00 PM

  • Extra T-Shirts: Yes, limited extra shirts/sizes are available for $10 each (cash, exact change only). See Rhonie at the Volunteer Welcome Office.

  • Who Can Use the Care Area: Only registered volunteers with wristbands, as well as associate and board members, are permitted.

  • Important information & Policies: 

    • The minimum age to volunteer is 14.

    • This event is outdoors; almost all jobs involve working in the sun and elements, including heat, wind, and rain.

    • Most jobs require standing and/or walking for most of the shift.

    • Shifts are about 5.5  hours.

    • Some jobs require lifting and moving various items. Please check the job description.

    • While we will do everything in our power to place you in the job you signed up for, there may be instances where we will need to assign you to a different job or task.

    • Additional information will be emailed approximately 5 days before your scheduled shift(s), including details on where to report and what to expect.

    • Only those who have signed up may volunteer, and walk-up volunteers are not accepted. 

    • Flip-flops or shoes MUST be worn at all times while volunteering.

    • There is NO place to leave your belongings, food, or medicine, so please bring only items you can keep on you.

    • Texas SandFest is NOT responsible for lost or stolen items.

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Setup Volunteers

  • Benefits: If you volunteer during setup, you’ll receive a volunteer wristband and shirt, but no food voucher. Pick them up together at the Volunteer Welcome Office (8:00 AM - 4:00 PM daily during the event). You must be registered for setup and check-in for your shift(s) to qualify.  

  • Lunch: Will be provided to volunteers who work five or more hours in a single shift. If you have any food allergies or restrictions, please bring lunch and/or snacks. There is no refrigerator or storage area available.

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Missed Shifts and Substitutes

  • Cancelling a Shift: Notify us as soon as possible by emailing volunteers@texassandfest.org if you can’t make your shift.

  • Substitutes: No one (including other registered volunteers, parents, or friends) can fill in for you or cover if you’re late or leave early.

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Equipment and Parking

  • Personal Golf Carts: Only authorized golf carts are allowed in SandFest; you cannot use your own.

  • Parking Before the Event: You may park outside the bollards; however, you MUST have a current beach parking permit. Do NOT park inside the bollards unless directed to by a board member.

  • Parking During the Event: Park on Gracies Way (off Access Road 1A); no permit is needed. A golf cart shuttle will take you to the South Gate near the Volunteer Care Tent and return you at the end of your shift.

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Support (Set-up, Event & Tear Down) 

  • Problems or Issues: Contact your direct team leader or the Volunteer Coordinator for help.

  • Changing Area: A changing area will be available during the event for changing into your volunteer shirt.

  • Belongings: There’s no storage area. Texas SandFest is not responsible for lost items.

  • Medication/Food Storage: We will not hold or store your medication or food for liability reasons.

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Wristbands

  • Weekend Access: Your wristband is valid for the entire weekend. Please pick it up at Volunteer Welcome when you check in for your first shift.

  • Early Pickup: You may pick up your wristband 30 minutes before your first shift.

  • Replacement Wristbands: Bring your original wristband to get a replacement; lost wristbands will not be reissued.

  • Purchasing Wristbands: Volunteer wristbands are not for sale.

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Food Vouchers (Event Only)

  • Usage Time: Use your food voucher anytime during the weekend (Friday, Saturday, Sunday) from 11:00 AM to 6:00 PM at the volunteer food truck.

  • Other Food Trucks: Vouchers are only valid at the volunteer food truck.

  • Dietary Options: Vegetarian options are available; vegan options are not.

  • Guests: Only people with a volunteer wristband and food voucher can eat in the care tent.

  • Lost Vouchers: Replacement food vouchers are not available.

  • Purchasing Vouchers: You can buy a voucher for $15 (cash, exact change only). Only wristband holders can use them. See Rhonie at the Volunteer Welcome Office.

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Snacks & Drinks

  • Alcohol Policy: No alcoholic beverages are permitted while volunteering.

  • Available Items During the Event: Snacks, water, and sports drinks will be available at the Volunteer Care Tent.

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Volunteer Frequently Asked Questions

Answer all of your pressing questions with this FAQ sections!

General
Wristbands
Food Vouchers